UNHCR LIBYA BASED IN TUNIS recrutement – Senior Human Resources Assistant – Tunis

Description de l’annonce:

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT

Vacancy Notice No. 49

UNHCR Libya in Tunis

(*) This is a temporary appointment for an initial period of three months, renewable subject to the fund’s availability, performance of the post incumbents in addition to the operational needs of the Human Resources Unit.

Operational Context

Senior Human Resources Assistant will function under direct supervision of the Human Resources Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

Functional Statement:

Duties:

–  Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

–  Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.

–  Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

–  Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

–  Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

–  Assist with shipment of their personal effects in coordination with the logistics section.

–  Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.

–  Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

–  Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

–  Initiate routine correspondence on HR matters for the authorizing officer’s approval.

–  Perform other related duties as required.

Essential Minimum Qualifications and Experience:

–  2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher in Human Resources Management or any other related field.

–  Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

–  Fluency in English and Arabic and any other relevant UN language will be an added asset;

Desirable Qualifications and Experience:

–  Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills:

–  IT-Computer Literacy;

–  PG-Resource Planning; eg. FOCUS, Global Focus Insight;

–  FI-PeopleSoft Financial Management;

–  HR-PeopleSoft Human Capital Management;

–  UN-UN/UNHCR Administrative Rules, Regulations and Procedures;

–  IT-Enterprise Resource Planning (ERP);

–  EX-Field experience with UNHCR and/or with other humanitarian organizations;

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies:

–  Accountability

–  Communication

–  Organizational Awareness

–  Teamwork & Collaboration

–  Commitment to Continuous Learning

–  Client & Result Orientation

Cross-Functional Competencies

–  Planning and Organizing

–  Technological Awareness

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission 

Submission of Applications:

–  Interested candidates are to complete, sign and submit in a pdf format a new Personal History Form (Nov 2017 version) which includes a Letter of Interest for the specific position Prior to the closing, interested candidates are to access the vacancy notice through UNHCR Libya’s recruitment

–  Candidates must be Tunisian citizens or hold a valid local work permit at the time of application. No relocation fees apply.

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview.UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

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